Support Estimator Role – Contract

Administrator 
incorporating Safety


The business - http://ckbuilt.com.au
You will need to have:-

A thorough understanding of the construction market, building industry and processes, bean excellent communicator with the highest level of presentation, organisation and time management skills.  You will have a keen eye for detail and be a highly motivated individual who is reliable team player. You will demonstrate initiative at the same time as recognising that there will be company established practice.

This is an excellent opportunity to join an organisation focused on the highest level of quality and customer service; with a forward thinking and innovative approach that has been the envy of the market.  If this opportunity sounds like the perfect one for you, then ring Rex - 0407827173 without delay.

A quality business looking for a quality alive individual.

Reading all of what follows could make you gasp! The actual position will be tailored to the individual applicant. Reading it will give you some sense of the work to be undertaken in some way.

You will note some words in this site 'stick together', don't worry about that. 

The role encompasses

·       Sales& Production Estimating

·       Creating a Sales & Production Estimating Package.

·       SendingOut & Receiving Quotes

·       CreatingLetter’s to clients with Quotes for the pricing of their homes

·       CreatingSupervisor Files for individual Jobs

·       CreatingInvoice Folders

·       Enteringfinal costings in constructor including variations (Ali currently helping)

·       Checkjobs on site that they are within budget. Then I send through an ETSspreadsheet to the site supervisor to see overruns.

·       ManageNew Suppliers/Trades and setting them up in Sitebook including agreements

·       ManageSitebook templates & office templates

·       Uploadingof all Documents for jobs on the server, drop box & site books

·       ManageCompany/Trade Yearly OH&S Requirements

·       FortnightlySite Safety Checks

·       Siteinductions

·       Chasingwarranties and care documents for jobs and creating a handover folder forclients.

·       Chasingclients for council docs and forms I.e -Electrical connections

·       LodgingIndemnity Insurances

·       Lodginghandover completion forms to Katnich Dodd.

·       Creatingcontract's and contract packs for individual jobs

·       Spendingmore time on site doing safety checks

·       Chasingmore supplier’s/Trades for better rates & rebates

·       interpret contracts, building schedules and plans

·       Generate a comprehensive and accurate bill ofquantities to minimise budget overruns and the need to correct errors

·       Consult with site managers, suppliers, designersand management

·       Problem solve issues with minimal disruption towork flow and other departments

·       Investigate invoices that exceed the cost centrebudget and assign to responsible department

·       Ensure all systems, manuals and information arereviewed and improved

·       Monitor and continuously update pricing to salesestimators

·       Ensure the best trade at the right price isselected for the job; and

·       Comply with operational procedures and standards

·       Checkingsite workflow to ensure no double up of trades.

·       Sitebooks– all functions

 

Some additional job inclusions – working within a small and malleable team

·       Client Welcome and Thank You/Handover packs

·       CK Built website updates/maintenance

·       LLaise with Steve (photographer) and past clients to get their houses professionalphotographed (Smith, Demasi, Kelton etc.) – handover to Carmel Siciliano

  • Assisting with phone calls and emails
  • Reading and interpreting plans and specifications
  • Collating contracts for presenting to clients
  • Use of computer - Word, Excel etc.
  • OHS Documentation for compliance
  • Collating and printing of documentation for Construction Site Works.
  • Management of Client files
  • Providing general administrative support to other staff when required.
  • Sending out jobs to be priced
  • OCC + Health/ First aid/ updating + Maintaining on site
  • Sitebooks

Aspart of a small professional team, one where success is in the detail you willhave a serious part to play. If you are interested in this long-term chance tobe part of this winning organisation, we would love to talk with you.

About You

·       Polished written andverbal communication

·       Professional resultsdriven attitude

·       Keen eye for detail

·       Positive attitude

·       High quality workproduct

·       Advance computerliteracy

·       Competency withMicrosoft Office Products & Web based applications

·       Knowing yourdeadlines, and adhering to them is essential

·       Knowing yourescalation point and using it when required is a must

·       Be willing to takeon tasks outside of your role to assist the greater team

·       A mature mindedapproach to work and life

·       Able to assist with generaloffice duties

Abonus for the business but learnable if missing

·       Experience with Sitebooks

·       Ideally someknowledge of ‘Constructor’

·        

The Successful Applicant

This is a varied and dynamic role which willchallenge and demand an individual with a proactive and highly organisednature. To be successful in this role will love working with pressure and ableto prioritise to meet deadlines. Additionally, the individual will have bothstrong administrative and numerical skills and ideally come from a propertybackground. This position is suited to an individual who can display initiativeand is able to bring enthusiasm to both working autonomously and as part of ateam.

Partof this role may be to support the

bookkeeper

·       Bookkeeping

·       Preparation ofproject reports

·       Monitoring cashflows                  Much of this flows from Contract Admin

·       Payroll and staffexpenses

·       Office managementduties

·       Taxation, employmentand insurance compliance

·       PA and generaladministration duties

•Maintain & reconcile records and reporting functions
• Assist with Accounts Payable / Receivable
• Assist with Payroll
• Assist preparation & lodgement of variouscompliance reports including BAS & superannuation, for external accountant.
• Be responsible for banking/invoicingreconciliation and associated reporting
• Preparation of contracts
• Liaise with subcontractors and suppliers

Primary Responsibilities & Duties:

·       Accounts Receivable (invoicingcustomers and debt collection)

·       Accounts Payable (data entry andpayment of accounts)

·       Investigate and resolve payment /invoice discrepancies

·       Reconcile supplier statements /accounts

·       ​​Bank & Credit Card, ATO, PayrollReconciliations

·       ​​Weekly, monthly cash flow projections

·       ​​Quarterly BAS, Monthly IAS

·       End to End Payroll Management(including Superannuation Payments, Leave Accruals & ETP's, LSL)

·       Payroll Tax and Workers Compensation

·       Preparation of financial managementreports

·       Financial records management, Filing

·       All End of Financial Year Preparation,Processing and Reporting

·       Liaise with Accountant

Skills & Experience:

·       ​​3-5 years experience as a Bookkeeper inAustralia (Building & Construction Industry preferred, but not essential)

·       A Diploma in Accounting or aCertificate IV in Accounting/Bookkeeping

·       Have a solid understanding of relevantindustry Award, Wages and Provisions (preferred but not essential)

·       High level of experience using XERO,Microsoft Excel, Word and Outlook

·       Excellent verbal, written andcommunication skills

·       Ability to handle high volume dataentry with accuracy

·       Trustworthy, reliable, committed to therole

·       Ability to work with confidentialinformation

·       Hold a National Police Clearance andcurrent Drivers Licence


 Duties will include

·       Printingall invoices, putting in site supervisor trays to be signed off

·       Photocopyingall invoices once approved and file copy into client folder

·       Enterall invoices into Constructor to be paid

·       Alertjob site supervisor if ANY invoices go over budget

·       PayInvoices (subbies weekly, creditors EOM) through Westpac Online Baking

·       Receiptingall paid invoices and filing

·       Callthrough all invoices which can be paid with company credit card

·       EmployeeSalary & Wages

·       SuperannuationPayments (quarterly)

·       ReconcilingWestpac Business One Account

·       Enteringall monthly expenses/direct debits (mobile phones, RTW, Volkswagen repayments,drop box etc.)

·       Enteringall VISA credit cards (Troy, Ali, Scott, Thomas and Carme-Anne 5x credit cards)transaction

·       Reconcilingcompany accounts for PAYG (monthly) & BAS (quarterly)

·       Generatingcompany reports for Rhys and Rex

·       Preparingall new client folders (cost Centre tabs)

·       Setupall new signed contract clients in Constructors

·       BuildingEstimating Model for all new clients (i.e. enter contract figures inConstructor)

·       Setupall new subbies, suppliers and creditors in Constructor

·       Fillout credit application forms when requested

·       Forall cost + clients ONLY; enter all their invoices into Excel Spreadsheet, crossreferencing this with Constructor to ensure figures match (pick up any keyingerror, fix any mistakes etc.) – I usually try to do this once a month so the amountof invoices do not pile up too much

·       Raise& Issue all client claims when instructed by Site Supervisors

·       Chaseup clients if claims not paid within their contract terms

·       Issueclient variations claims

 

You will seethat being involved across the business makes sense – you will be personallyinformed about the what and where and why and when.
The how is learnable on top of your own accumulated knowledge.